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Travel Arrangements

Role as Official Travel Manager


Meetings & Incentives World is in a position to offer the following services as official travel manager :

Airport/Station Facilitation

Meetings & Incentives World would set up a 24 hours facilitation desk at the Airport and Railway station. Key areas in facilitation:

  • Handing over information brochure to each delegate.
  • Information regarding hotel accommodation to be conveyed to each arriving delegate.
  • Attach baggage identification tags of the concerned hotels and put identification tags on delegates luggage to ensure baggage is correctly delivered.
  • We will be using coaches for transportation between airport/station and hotels. These coaches will be parked in the coach parking area of the airport/station.
  • Every coach would have an escort with walkie-talkie communication system to coordinate the movement of coaches.
  • Transfer to hotels will be in coaches, hotel-wise.
  • Stand by coaches will be provided in case of break down with a standby mobile break down squad the walkie-talkies.

Communication systems

We will have public address/car call system at the venue.

We will have walkie-talkie/Mobile Phones communication system at the airport/station and with the escorts of coaches for an easy co-ordination of the movement of coaches/cars for airport transfers and shuttle services.

The schedule of shuttle services, tours and social functions will be displayed at all conference hotels.

Transport Service

Daily coach movement schedule for shuttle service between hotels to venue and back will be displayed at all facilitation counters located in the conference hotels. All coaches would have conference stickers and the hotel name prominently displayed.

A transport desk would be up at the conference venue to coordinate the movement of coaches with the hotel facilitation counters and the coach escorts to ensure no delegate is missed.

Transportation will be provided for social functions from each conference hotel for the cultural programmes and gala welcome dinner. Coaches would leave from all hotels 30 minutes prior to the time scheduled for the social programmes.

Pre and Post Conference Tours

Meetings & Incentives World is in the position to organise pre and post tours to different destinations of tourist interest in and around the host city.

Spouses and accompanying persons programme.

Shopping tours exploring the handicrafts and souvenirs of the city would be arranged by Seasons & Vacations.

Ticket Bookings and Reconfirmations

A network would be established with the local Travel agencies of high repute, for the facilitation of the bookings of tickets and their reconfirmation.

Other Ventures of Meetings & Incentives World ( A division of AT Seasons & Vacations Travel )

Journey2india is an online venture of Meetings & Incentives World( A Division of A. T. Seasons and Vacations Travel Pvt. Ltd. ) The philosophy of Journey2India is to ensure that customers should always experience the highest standard of feel-good travel services. We well understand that customers look to us to obtain the value for their money, to be there to call if any problem arises, to ensure quality accommodations and to give them unbiased and objective opinions about various travel products and services.

Seasons & Vacations Travel is an online venture of Meetings & Incentives World ( A Division of A.T. Seasons & Vacations Travel Pvt. Ltd.) . is a registered company under Indian Companies Act 1956. We are New Delhi based Destination Management Company duly recognized by

1. Ministry of Tourism, Govt. of India
2. Indian Association of Tour Operators (IATO)- Active Member
3. Society of Incentive Travel Executive (SITE)
4. American Society of Travel Agent (ASTA)
5. Travel Agent Association of India (TAAI)- Allied member
6. India Convention Promotion Bureau (ICPB)- Active Member

Luxury Trains of India is a luxury train tours venture of Meetings & Incentives World( A Division of A. T. Seasons and Vacations Travel Pvt. Ltd. ).It offers you an opportunity to explore a wide range of Luxury Train Tours in India with all the latest updates and tariff information. You will have personal assistance from our travel experts to select and book the Luxury train tour in India at the most competitive rates. We have a rich collection of some of the world?s Best Luxury Train Tours including Palace on Wheels, Royal Rajasthan on Wheels, Maharaja Express, Golden Chariot and Deccan Odyssey.

Chrysalid Outdoor is committed to developing unique spaces in outdoors which create several opportunities for people to explore and learn in their own unique way. The physical environment around our camps is quiet and green. Camps are purposely built away from vehicular and tourist traffic areas, close to nature.When you join our adventure holiday trip, you are in for an exciting and thrilling time of your life, exploring the charted and uncharted regions, a journey into the lap of nature and being at one with it.

Visit Asia - With a slogan “Discover Asia to Discover Yourself”, we promote entire Asia as one destination under this venture www.visistsasia.com Having a wide range of tourism attraction Asia has a lot to offer the tourists. From the Sahara Desert in the west to the Modern lifestyle in the East, from the Himalaya in the north to the deep Ocean in the south; Asia is the land of wonders and offers an opportunity to explore the various tourist attractions in Asia under one umbrella.